Executive Assistant, C-Level

Are you a ninja level gatekeeper and calendar czar, organizing, and prioritizing deadlines, appointments, meetings, calls, and more? Are you unfazed by managing concurrent sometimes competing tasks? Do you bring integrity, diplomacy, responsibility, a professional demeanor, and loads of common sense to the table?

If so, apply to provide comprehensive administrative support to our COO/Partner as an Executive Assistant.

Apply Online


  • A premier Florida personal injury firm
  • A hardworking team of professionals who are passionate about standing up for our clients against insurance companies and corporate giants
  • Provide robust benefits including 3 wks PTO + holidays, M/D/V coverage and 401K w/matching
  • 2018 Top Workplace on Sun-Sentinel’s annual Best of List


  • Bring at least 3 years of direct EA experience to a C-level Executive
  • Communicate clearly. You can draft emails, build a slide deck, and summarize reports. You are comfortable communicating across departments and roles, from the CEO to clients and vendors
  • Willing and able to handle a range of tasks and projects, from running errands and picking up coffee to planning a multi-day out of town attorney retreat for 30
  • Tech savvy and a quick learner: you can figure out new systems and adapt on the go. Fluent MS Office user, especially Excel, bonus if you have experience with SalesForce platforms
  • Trustworthy: you practice impeccable discretion when presented with sensitive company, employee, client, and personal information
  • Problem Solver: you efficiently and proactively find resourceful solutions; You anticipate problems and prepare primary and alternate solutions as needed without getting flustered
  • Flexible and understand that on occasion there might be work outside of standard business hours

This role is not eligible for Visa sponsorship or relocation assistance.

What makes Rubenstein Law the best is our people. We are a strong team of like-minded individuals dedicated to helping others. Raul Garcia, Attorney